It takes a lot of planning and preparation to travel to a new destination, and we’re here to help you every step of the way! Whether you’re purchasing your plane ticket, applying for a visa, or getting ready to pack, this guide (along with your expert Program Specialist) is your ultimate resource for a successful experience. So read on to learn more. And remember that we’re always available to answer any questions that you may have, and to share our personal expertise.

In Kilimanjaro, Tanzania it’s:


Your fellow volunteers will be from all over the world, and some of you may even end up on the same flight. Regardless of the flight that you choose, your arrival airport for Tanzania is the Kilimanjaro International Airport (JRO).

Flight to Tanzania: Arrive at JRO between 5:00am and 10:00pm on your program start date
Departure Flight: Depart JRO between 8:00am and midnight on your program end date

If you are flying through a yellow fever-endemic country (such as Ethiopia or Kenya) and have a layover that is longer than 10 hours, you may need to present a Certificate of Yellow Fever Vaccination upon arrival. Remember to check any transit visa regulations for each country that you are flying through.

Of course, many volunteers choose to arrive early, or stay a bit longer in order to experience all that Tanzania has to offer. If you plan to be in Tanzania prior to your program start date, or have any questions about scheduling your flights, just let us know.

There are many online resources available to purchase your flight, but here are a few recommended by our team of volunteer travel experts:

Call Key Travel
Sapphire Team

(646) 218-2100

Call STA Travel
(800) 781-4040

Once you arrive at the airport, you’ll be greeted by a friendly CCS driver or staff member, like Daniel or John.

We’ll be waiting for you right outside of the arrival gate, so keep an eye out for a smiling face with a “Cross-Cultural Solutions” sign! It’s a 1 hour drive (depending on traffic) from the airport to our Home-Base in the Kilimanjaro region, so you’ll be able to take in some of the sights of Tanzania as you relax after your journey.

CCS Drivers, John & Daniel


We want to make sure you're healthy during your CCS experience, so take a moment to review the recommended vaccinations for your destination at the Centers for Disease Control, or by visiting a travel doctor.


If you're traveling to Tanzania with a U.S., Canadian, British, or Australian passport, you'll need a visa to enter the country. Please start your application 90 days before you arrive in Tanzania (as your visa may take a few weeks to process).

Please carefully review your instructions for your Tanzania visa application.

Who is my “Contact Person in Tanzania” on the visa application?

Your contact person in Tanzania is Thea Mushi. Please use this address: Cross-Cultural Solutions, Karanga Village, Moshi Municipality, Tanzania (there is no street address). When you’re completing the remainder of your application, make sure you read the instructions carefully! We suggest that you mark down $1000 under “Budget for your Stay”. Remember NOT to list Cross-Cultural Solutions as your employer (we go under “tour operator”).

Fill in your information (noted by the red text) on the Visa Supporting Letter to submit with your visa application.

Review the requirements so that you are prepared with the appropriate paperwork upon arrival. Access the Summary of Education and Experience form here.

Is your passport issued from a country other than those listed above? Find out if a visa is required for your travel!


As a CCS volunteer, you’ll automatically be covered by our comprehensive Travel Medical & Emergency Evacuation Insurance while you’re participating in our program. If you’re traveling before or after your program, you may choose to extend your insurance so that you’re covered every step of the way.

What does your insurance include?
  • To start, up to $50,000 of medical expenses (with unlimited Medivac services), benefits allowing you to speak with mental health professionals, and $1,000 trip cancellation insurance in the event of illness or injury.
  • In the event that you do need medical assistance, keep in mind that you’ll need to pay the medical costs directly and claim for reimbursement once you return – so budget an additional $100 just in case.
  • Learn about all the details of your insurance in the Insurance FAQs.

Need to upgrade your insurance? There are alternate plans available to you, which can increase your medical expense limits to $500,000 and your trip cancellation insurance up to $5,000. Just log on to the Core Travel website to print your card, extend your insurance, or upgrade!

What to Pack

The Kilimanjaro region has a tropical climate with distinct wet and dry seasons. During the Tanzanian winter months (May – August), average temperatures can range from 60 to 78 °F. In other months of the year, expect temperatures in the 80s and 90s during the day, occasionally dipping to the 60s at night. If you’ll be in Tanzania in March, April, and May, be prepared to get a bit wet – most of the rain that falls in Tanzania falls in these months.

As international travelers, we love everything about preparing for our next adventure—but we must admit, packing can sometimes be a bit overwhelming. We’re here to help you figure out what to bring and what to leave at home, and we've even created a handy packing list as a general guideline. This is based on a two-week volunteer experience, and assumes you’re doing laundry around every 10 days, so feel free to make adjustments based on what is right for you.

Pack light!

You don’t want to drag around heavy suitcases. And remember, you can get toiletries and other essentials in-country.

Save some room!

We’re sure that you’ll fall in love with some amazing keepsakes during your time in-country, so feel free to bring along an extra, empty bag to cart it all home.

Spending Money

Tanzania’s currency is the shilling (TZS) – you can exchange your currency into shillings when you arrive at the Kilimanjaro airport, or withdraw shillings at a number of ATMs just a 10-minute cab ride from the CCS Home-Base (which often have better rates than the airport). Remember to contact your bank and credit card companies before travel to let them know that you’ll be out of the country!

Currency Converter by Oanda

While everyone’s spending habits are different, you might want to budget for around $50 to $75 USD per week for keepsakes and free time activities. The cost of weekend trips, should you choose to travel around the country, can vary. Generally, we recommend that you plan to spend between $200 to $300 USD for each weekend. If you’re planning a safari during your stay, you’ll want to budget around $400 - $600 USD for that weekend. Pro Tip: Most safari companies require this is paid in U.S. dollars.

Emergency Contact Information

It’s helpful to inform family and friends of your travel plans so they know how to reach you. Just input your flight information and you have a handy Travel Contact Sheet to email or print for your family and friends.

Remind friends and family that if they’d like to make an international call to reach you at the CCS Home-Base, US and Canadian residents should dial “011” before the number, and UK residents or residents of other countries should dial “00” before the number.

Your safety is our top priority, and to make sure you comprehensive support, we request that all volunteers register with their government for access to emergency support and safety information. Please select the appropriate link below to follow some simple steps (it only takes a minute) to register your travel information:

US Citizens: Safe Traveler Enrollment Program (STEP) through the State Department
UK Citizens: Foreign Commonwealth (FCO)
Canadian Citizens: Foreign Affairs and International Trade Canada (DFAIT)
Australian Citizens: Smart Traveler Program through the Department of Foreign Affairs and Trade (DFAT)

CCS partners with and verifies information for your safety in-country with several resources, including OSAC (Overseas Security Advisory Council), the UK High Commission, the US State Department, and iJet. You can learn more about services available to you through the US State Department (for US volunteers) at

GO TO: Getting to Know Kilimanjaro

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